Enquiry

Should you have any enquiry about MSPO, please do not hesitate to fill-up below e-form that will automatically reach to us when the form is submitted.

We will respond to your enquiry and where possible, we will contact you to schedule an appointment to hear your needs.

Name:
Email Address:
Tel. No.:
Company Name:
Company Address:
Organization Data (No. of Estate)
Organization Data (No. of Mill)
Organization Data (No. of smallholder)
Current Certification or management system implemented	RSPO ISCC ISO 9001 ISO 14001 OHSAS 18001 MS 1722 Social related certification Non of the above
MPOB Codes of Practice (CoPs) certified;	Code of Good Nursery Practice for Oil Palm Nurseries Code of Good Agricultural Practice for Oil Palm Estates and Smallholdings Code of Good Milling Practice for Palm Oil Mills Non of the above
Type of Document to be proposed?	Management System Manual 5 Mandatory Policies 5 Mandatory Procedures 5 Mandatory SOPs Stakeholder List Legal Register List Biodiversity Information Detail Good Agriculture Practice Detail Good Milling Practice Request to ALL documents
Set of OSH Plan to be proposed?	HIRARC Safety Management Program
Set of Environmental Management Plan to be proposed	Environmental Aspect and Impact Environmental Management Program
Other document to be proposed?	Waste identification & Management Plan Water management Plan Pollution assessment & action plan Sexual harassment guideline Business Management Plan Product Pricing Mechanism Biodiversity Management Plan Greenhouse Gas Calculation Request to ALL documents
MSPO Assessment to be proposed?	Social Impact Assessment Biodiversity Assessment Agronomist Assessment
MSPO Training	MSPO Awareness (1 day) MSPO Internal Audit (3 days) MSPO Legal requirement (2 days) MSPO Good Agriculture Practice (2 days) MSPO GHG Workshop (1 day) OSH First Air Training (2 days) OSH Hazardous Chemical Training (2 days) Scheduled Waste Training (1 day) Environmental Program Training (1 to 2 days) HIRARC Training (2 days) Environmental Aspect & Impact Training (2 days); or Integrated HIRARC & Environmental Aspect-Impact Training (3 days)
Thank you for your information and it is value to us

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Remember this 5 type of documents for MSPO development process

Tips on how to develop MSPO systems for premises that do not have any system practiced

This method is known as 5 in 5.

It explains how the system needs to be developed from the top documents until the operating document is based on the MSPO management system

 

1st 5-Documents - Policy

1. MSPO Policy
2. OSH Policy
3. Environmental Policy
4. Good Social Practice Policy (must be signed by Top Management)
5. Sexual Harassment Policy

Note: The above policies can be combined according to the suitability of the subject. e.g. OSH Policy is commonly can be combined with Environmental Policy and Good Social Practice Policy would be matched with Sexual Harassment in one statement of policy document

 

2nd 5-Documents - Procedures to be documented

1. Internal Audit Procedure
2. Training Procedure
3. Communication Procedure
4. Complaint and Gravience Procedure
5. Accident and Emergency Procedure

3rd 5-Documents - Standard Operating Procedure to be documented

1. Traceability SOP
2. Good Agriculture Practice SOP
3. Good Milling Practice SOPChemical Handling SOP
4. Scheduled Waste Handling SOP

4th 5-Documents - General type of document to be established

1. Land use right set of document (lease hold, land title, FPIC etc.)
2. Applicable law register (law identification, law monitoring, evaluation of compliance)
3. Safety, Health, Welfare and Social related documents
4. Environmental, Biodiversity and Conservation related documents
5. Good Practice and Business Management Plan related documents

5th 5-Key Persons to be responsible for sustaining MSPO System

1. Top Management
2. Communication Officer
3. Legal Officerr
4. Safety and Health Officer
5. Traceability Officer

 

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MSPO Process Steps

Application

• Submit Application Form to MPOB by Group Manager or  Applicant
• MPOB review application, determine the type of premises
• Premise category I - site without recognized sustainable standard certification
• Premise category II - site with attained the recognized sustainable standard certification
• Pass the input to CB
• CB reviews application and interact with premises
• Through Basic Data
• Determine standard for certification
• MS 2530-2:2013 for independent smallholder
• MS 2530-3:2013 for plantation / organized smallholder
• MS 2530-4:2013 for palm oil mill  
• Determine type of certification
• Individual certificate
• Group Management certification
• Conduct study
• Risk management initial review
• Stakeholder review
• Audit plan will be generated
• Where 'group certification' is applied, random sampling will follow according to S=r√n Risk factor
• Sampling methodology in accordance to IAF MD 1:2007 – IAF Mandatory Document for the Certification of Multiple Sites Based on Sampling

Stage 1 Audit

• Stage 1 audit can be skipped for the site under category premise II
• CB will schedule Stage I audit
• Audit Plan will submit to auditee
• Adequacy of MSPO documentation
• Raise issues of concern in Stage I audit report
• 6 months interval gap between Stage I and Stage II or otherwise stage 1 shall repeat
• CB will conduct external stakeholder consultation Report endorsed by both parties
• Stakeholder issues shall be verified during Stage II audit
• Schedule the Stage II audit once issues of concern are resolved

Stage 2 Audit

• Verify implementation of MSPO system
• Type of audit findings – non conformities and observations
• Audit findings raised during closing meeting
• Draft report sent to auditee within 30 days after Stage II
• Auditee take corrective actions submit report within 60 days
• CB reviews, accept, verifies corrective actions
• Satisfactory resolution of audit findings 
• CB prepares report within 14 days
• Failure to do corrective action within 60 days  discontinuation MSPO Certification 
• Repeat stage II audit if the premise fail to resolve the issues
• Issuance of certificate with 5 years validity 

Surveillance Audit

• Annual assessment done by CB
• Total 4 surveillance audit must be conducted before re-certification will take place

Re-certification Audit

• Same process as per Stage II audit

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Group Manager

Group Manager is a person or entity who manage the members under MSPO scheme in Group Certification. Below are the list of responsibility of Group Manager;

1. Manage the group contract
2. Update list of members to MSPO database
3. Issue sub-certificate to the members
4. Establish & implement internal control system (ICS)
5. Conduct group assessment & risk assessment of new member
6. Conduct internal assessment
7. Issue internal corrective action
8. Right to remove member if found non-compliant
9. Under go MSPO training

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Principle of MSPO certification

Principle of certification will be governed as following input;

1. Individual certification
2. Group certification
• Competent group Manager
• Members
• Internal control system (ICS)
• Binding contract
• Internal procedures for handling grievances and complaints
• Any member irrespective of land size

• Audit based on random sampling
• Appoint group manager
• Competency to manage the group
• New member added during surveillance or recertification

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MSPO Content of the standard

Clause 4.1

Management Commitment And Responsibility

• Address the top management responsibility to develop the MSPO management system 

Clause 4.2 

Transparency

• Address the top management responsibility on traceability aspect in the production of sustainability products

Clause 4.3

Compliance To Legal Requirement

• Address the responsibility of top management to commit on applicable laws compliance

Clause 4.4

Social Responsibility, Health, Safety And Employment Condition

• Concerning on human aspects in health, safety and social in the organization

Clause 4.5

Environment, Natural Resources, Biodiversity And Ecosystem Services Clause

• Protection in environmental and biodiversity

Clause 4.6

Best Practices

• Apply good management practice to optimize the profitability of company businesses

Clause 4.7

Development Of New Planting

• Good agriculture practice application whenever new planting activity being planned.

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Legal requirement

Requirement:

• Clause 4.3.1.1 stated that all operations are in compliance with the applicable local, state, national and ratified international laws and regulations
• Clause 4.3.1.2 stated The management shall list all laws applicable to their operations in a legal requirements register
• Clause 4.3.1.3 stated that The legal requirements register shall be updated as and when there are any new amendments or any new regulations coming into force

*** only applied to plantation, organized smallholder and palm oil mill

List of applicable legal for complying MSPO

Land & Wild life protection matter

• National Land Code 1965
• Land Acquisition Act 1960 (Rev. 1992)
• Land Conservation Act 1960 (Rev. 1989)
• Land Development Act 1956 (Rev. 1991)
• Wildlife Conservation Act 2010
• National Park Act 1980
• Waters Act 1920 (Rev 1989)
• National Forestry Act 1984
• Sabah and Sarawak legislative requirement
• Protection of Wildlife Act (Am. 2006)

Employment matters

• Employment Act 1955 (Amendment 2012)
• Workers’ Minimum Standard of Housing and Amenities Act 1990
• Trade Union Act 1959
• Child and Young Persons (Employment)(Amendment) Act 2010
• Minimum Wages Order 2012
• Industrial Relation Act 1967
• Employee Provident Fund Act 1991

Crop Protection matters

• Pesticide Act 1974
• Pesticides (Registration) Rules 1988
• Pesticides (Licensing for sale and storage) Rules 1988
• Pesticides (Labelling) Regulations 1984
• Food Act 1983
• 16th Scheduled of Malaysian Food 1985

Environmental quality matters

• Environmental Quality Act 1974
• Environmental Quality (Prescribed Premises)(Crude Palm Oil) Regulations 1977
• Environmental Quality (Prescribed Activities) (Environmental Impact Assessment) Order 1987
• Environmental Quality (Scheduled Waste) Regulation 2005
• Environmental Quality (Declared Activities)(Open Burning) Order 2003
• Environmental Quality (Industrial Effluent) Regulation 2009
• Environmental Quality (Sewage) Regulation 2009
• Environmental Quality (Clean Air) 1978 / Environmental Quality (Clean Air) 2014
• Sarawak Natural Resources and Environment (Prescribed Activities) Order 1994
• Sabah Conservation of Environment (Prescribed Activities) Order 1999
• Environmental Quality (Prescribed Premises) (Crude Palm Oil) Regulations 1977
• Environmental Quality (Prescribed Premises) (Crude Palm Oil) (Amendment) Regulations 1982
• Environmental Quality (Control Of Emission From Diesel Engines) Regulations 1996
• Environmental Quality (Control Of Emission From Petrol Engines) Regulations 1996

or, find more information HERE

Occupational Safety & Health matters

• Occupational Safety and Health Act 1994
• Safety and Health Committee Regulation 1995
• Use and Standard Exposure of Chemicals Hazardous to Health Regulation 2000
• Classification, Labelling, & Safety Data Sheet of Hazardous Chemical Regulation 2013
• Notification of Accident, Dangerous Occurrence, Occupational Poisoning Regulation 2004
• Industry Code of Practice On Chemicals Classification And Hazard Communication, 2014
• Industry Code of Practice on Indoor Air Quality, 2010
• Factories and Machinery Act 1967
• Noise Exposure Regulation 1989
• Safety, Health and Welfare Regulation 1970
• Steam Boiler & Unfired Pressured Vessel Regulation1970
• Fencing machinery and safety regulation 1970

or, find more information HERE

MPOB

• Malaysian Palm Oil Board 1998
• Malaysian Palm Oil Board (Licensing) Regulations 2005
• Malaysian Palm Oil Board (Quality) Regulations 2005

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